Office moving plan
Provide a brief simple plan of action for your office move. It should consider priorities of exactly what needs to be moved and in what order. Be sure to consider which floors, departments or sections you want moved first or last. Remember to make note of which items need to be unloaded first.

Establish a command structure
Decide who will be in charge of specific floors or departments. These people should be in charge of communicating all preparatory procedures to your staff. They will also be instrumental in communicating with the movers on the day of the move.

Parking
Please reserve parking for the moving trucks in the proper spaces on both the loading and unloading locations.

Boxes
All boxes must have a flat cover or be sealed with tape, so that they close flat for stacking purposes. Do not over pack boxes. As a general rule, the heavier the item, the smaller the box.

Computer and desk equipment
Have your IT department or qualified personnel disconnect all computers. Make sure hard drives are backed up before the move and that everything is disconnected. If appropriate, check with your computer service or leasing agents to inquire if they are required to move and or prepare the equipment as part of your service or warranty contracts.

Personal desk items
All desk contents must be emptied. All loose materials should be placed in boxes, and those boxes must be marked with the employee’s name or location number.

Copy machines, printers and plotters
Most models need to be moved by the leasing agent or service contract provider. If these services are not performed, it may void the equipment’s service contract or warranty. If Eagle Movers moves your copiers or printers, the toner cartridges must be removed.

Lateral file cabinets
Because of their light construction and tremendous weight when full, the contents of most lateral file cabinets must be emptied into boxes. Some models may be moved with the contents of the bottom two drawers left intact.

Pictures, white boards, maps
These items should be removed from the wall and placed into appropriately sized picture boxes or crates if possible.

Safes and fireproof filing cabinets
Identify the weight of each safe or fireproof filing cabinet and inform Eagle Movers prior to your move date to ensure we have the appropriate moving equipment with us the day of your move. All safes and fireproof file cabinets must be emptied.

Standard vertical file cabinets
These cabinets can be moved with their contents intact.

Location system
An organized location system should be in place that matches the boxes and furniture with their proper placement at the delivery location. Use a simple coding procedure marking each item with a number, letter or name that can be easily matched to its designated location upon arrival. Each location at the new office should be clearly marked with a sign on the wall or door with that corresponding number, letter or name. If possible, provide a layout of the new space upon arrival to ensure all items are unloaded and placed in the correct place.